A productive board meeting is a foundational aspect of good governance because it allows for thoughtful discussion and decision-making that can propel your company forward. It is essential to hold a dynamic and thorough discussion, no matter if the meeting is discussing the strategic goals, program successes and challenges or important legal issues. Board meetings that are efficient and effective will be well-planned and include prompt distribution of materials and a well-organized agenda, and a clear explanation of the process of decision-making.
1. Make sure that the agenda of the meeting is distributed to all participants prior to the meeting and is easily accessible.
Nothing derails an effective board meeting more than members who are scrambling to review critical materials as they are discussed or worse, have no access to the materials in advance www.boardroomhub.info/tips-for-running-a-smooth-and-effective-board-meeting of the meeting. This is avoided by disseminating all agenda items and materials at three to four business days prior to the meeting.
2. Begin the meeting at the right time.
Board members are most energized when they are prepared for the meeting, which is why it is essential to ensure that the board meeting is held on time. This can be accomplished by ensuring that all relevant material is on the agenda and by restricting discussion topics to those most important to the meeting. It might be beneficial to hold the meeting at a different venue, such as the location of the program or a breakfast event. This will provide an environment that is different and will stimulate new ideas.